Video Quick Tip – Print Icon vs Generate Report

One of the questions we recently received from one of our users is: What if I want to print multiple detail sheets? Do I have to keep clicking on the ‘Print’ icon? From this question, we figured it was time for a quick refresher course on the different print options.

What’s the difference between using the ‘Print’ Icon to print a detail sheet or a list of parcels versus GENERATING a Report from the Report menu?

To get started, let’s run a search. For purposes of this exercise, I’m going to do a search in Sacramento County and I’m going to look for all parcels on Hulett.

After clicking ‘View Results’, we see all of the parcels high-lighted on the Google Map along with the ‘List View’ displayed below the map.

Just above the ‘List View’ and to the right, we see a green ‘Print’ Icon. This Print command is perfect for quickly printing the entire list or printing one detail sheet at a time.

To print the list view, simply click the ‘Print’ icon. To print the list without the map, you’ll need to first click on ‘Hide Map’ before clicking the ‘Print’ Icon.

To print a specific detail sheet, I’ll need to first open the detail sheet I’m interested in before clicking on the print icon. To print the detail sheet without the map on the first page, I’ll need to first click on ‘Hide Map’ before clicking the ‘Print’ icon. To print all of the detail pages using the ‘Print’ icon, I’ll need to open each detail sheet separately and click the ‘Print’ icon for each one.

There is, however, another option – which involves ‘Generating’ a Report from the Report drop-down menu. There are 3 primary advantages to using this option:

  1. You can generate a multi-page *pdf report of every detail sheet in your list view
  2. You can generate a multi-page *pdf report that includes only certain parcels from my list
  3. The look and feel of the generated *pdf reports are cleaner than those printed using the ‘Print’ icon.

So just how do I ‘Generate’ a report? It’s very easy and I’ll show you how.

First, take notice of the fact that we’ve got 10 parcels in our list view and each parcel has a check next to it. To print the detail pages of all 10 parcels, we’re going to access the ‘Report’ menu at the top of the screen. You’ll notice we’ve got four (4) different report types available to us, but for purposes of this exercise, we’re just going to focus the Detail Report.

Next, we’re going to select ‘Detail’ and then click ‘Generate’. ParcelQuest will then produce a multi-page *pdf of the detail sheets for all 10 parcels that were selected in our list view. We can see at the top that the report includes 10 separate detail sheets. Notice also that the look and feel of the report is much cleaner than what’s produced from clicking on the ‘Print’ icon.

To print the detail sheets of only those parcels selected from my list, I’ll need to close this particular report and go back to my list view. I’m going to de-select 3 parcels so that there are only 7 remaining parcels that are checked. I’m then going to go back to the report menu, make sure the detail report is checked, and again generate a detail report. A multi-page *pdf report is again created and this time it will only include the detail sheets for those 7 parcels that were selected from our list.

You can employ the exact same process when choosing to generate any of the other types of reports listed in the Report menu.

Thanks for watching!

About parcelquest

ParcelQuest is the sole provider of daily updated county assessor property data in California. We cover every county and every parcel – all 13 million properties – continually updated by the county assessors’ offices.
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