How to use the AREA SHAPE tool and BUFFER feature

ZERO BUFFER

In this video tutorial, we will look at how you can select multiple parcels by using the area shape tool and buffer feature. This function can be used in a number of ways such as quickly finding all of the parcels in a neighborhood, subdivision, or tax rate area.

  • Once you have your area of interest on the map, first click on the Tools menu and then choose Area under Draw Shapes.
  • For this example, let’s select all of the parcels in the four blocks surrounding our cross street search.
  • Begin by left clicking at the first corner of the area to start drawing the shape. Then continue to left click at each of the remaining points you want to set.
  • After your final left click, move the mouse off of the last point and right click to close the shape.
  • Now let’s open the Buffer menu and first check that Drawn Shapes is selected for Subject. Then, the key component to this search is that you enter a zero in the Distance box.
  • Finally, click the Buffer button and wait for the magic.

Now you should see only the parcels selected for the shaded area and of course, let’s not forget about the handy list view below the map.

So remember, you can save yourself a sore finger from over clicking by using the power of the zero buffer. Thanks for watching!

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Learn how to Capture, Save, Print, & E-mail a Map Image

Image Capture Options

In this video tutorial, we will cover three ways you can capture the image in the Navigator map view as well as pros and cons of each. First, let’s look at the Current Image option in the Labels/Export menu.

Current Image

  • The Current Image capture within the Navigator search is the quickest, easiest way  to grab a screenshot of what the map view shows.
  • Once the map view is how you want it, click on Labels/Export in the left hand menu and check the box for Current Image. Then choose either PNG or JPG and click the Export button.
  • A new window will open that shows a copy of the map view. You can now right click on this image and choose to save, email, print, or copy it.
  • Also note that this option has limitations on what it can capture such as the 45 degree view, Google street view, and any measurements that may be on the map.

- Pros: fast and simple, has the most options for using the image

- Cons: limitations on what is captured, resolution is so-so

Browser Printout

  • The second option for capturing the map image is by using the web browser’s print function. One way to get there is to open the File menu and then choose Print Preview.
  • As you can see, this method not only captures everything shown in the map window but also includes the list of results below.

- Pros: includes all items in the map view, reference what the map shows with the list

- Cons: doesn’t only grab the map view, resolution still not great

Print Screen 

  • The third option for capturing the map image is with the Print Screen button on your keyboard. This key is usually located towards the upper right corner of the keyboard.
  • Again, once the map view is how you want it, press the Print Screen key and an image will be copied to the Windows clipboard of everything displayed on your screen.
  • Now you can open a blank document or graphic program and choose to paste in the copied image.
  • Then all that’s left to do is trimming down the image so only the map window is displayed. You can usually do this with the crop tool or some other feature in the picture editing menu.
  • Finally, you can right click on the image to save it if using Microsoft Word or you can use the Save command in a different program.

- Pros: exact copy of Navigator window, best resolution, resizing options, multiple save formats

- Cons: longer process

So now you know three different options for capturing the map image, which I hope will be useful for you while using the ParcelQuest service. Thank you.

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The Other Prop 8

Have you heard it said, “You’re just going to have to do more with less”? Likely you have – and you’re not alone. I don’t know about you, but when I’m told to do more with less, my question has always been, “How much less?” If we’ve got to make cuts, how can we wisely do so if we really don’t have a firm grasp of what our budget is going to be? This is a likely question for many agencies and municipalities whose budgets, fueled in part by property tax revenues, are shrinking as property assessment values continue to decline.

For the first time since 1978, a large portion of California’s property tax revenue is tied to fluctuations in the real estate market. No one, however, understands why this new reality has occurred or knows what to expect in the future. Furthermore, after 33 years of highly predictable revenue, many are scrambling for insight into what makes some assessment values fluctuate while others remain stable, whether or not there is still a measure of predictability to this revenue source, and how long budgets will be subject to market forces.

How did we get here?

With so much talk about Proposition 13 and its perceived negative implications, we thought it would be a good time to dig up some history regarding this famous proposition along with its lesser known sibling, Proposition 8. Most of us are aware of Prop 13, passed in 1978, that limits property assessment increases to 2 percent annually regardless of how much the market increases. In contrast, almost no one is aware of Prop 8, also passed in 1978, that allows for a reduction in assessed value if a property’s market value is reduced due to a natural or other disaster, but also if “[the property’s] value has been reduced by ‘other factors’ such as economic conditions.” Put simply, Prop 8 allowed for the temporary lowering of the assessed value of properties that fell below market value. This “no brainer” proposition passed without any opposition whatsoever. After all, who would deny an assessment reduction to someone whose house just burned down or washed down the side of a cliff? And besides, when was the last time values actually went down in California anyway?

True to everyone’s expectations, in the 33 years since the passage of Prop 8, economic conditions have almost never had a negative impact on assessed values, and when they did it was only regionally and for brief periods. Never has a large, statewide (or national for that matter) decline in market values occurred – that is, until now. Oh sure, during the economic slowdown in the ‘80’s, there were thousands of properties enrolled in the Prop 8 process as every assessor had a few Prop 8s on the roll due to cracked slabs, or other anomalies that would temporarily lower assessed values. But today, this little known initiative is being tested across the board in ways not seen before.

Today’s assessed valuations

To demonstrate, let’s use San Diego County as an example. Property values first starting dropping in San Diego County in the early part of 2007. At that time, the county enrolled about 11,000 of their 900,000 parcels into Prop 8 status. By 2008 that number swelled to 88,000 and by 2009 a total of 216,000 properties went into Prop 8 status!

So what does this all mean and what’s the impact? First, we need to understand the definition of ‘latent value’. Intuitively, the typical municipal finance professional understands that a Prop 8 property represents a ‘latent value’ that will only be realized as the market returns and the assessed value returns to its previous high mark (plus any additional annual CPI adjustments). We like to think of the latent value spread across all Prop 8 properties as the ‘recoverable value potential’. To make things more complex, the number of Prop 8 properties across most counties has actually DECLINED considerably since 2009. That’s a good thing, right? Herein lies the rub. These declines are NOT the result of values increasing to their previous highs, thus ‘recovering’ their latent value, but rather a result of foreclosure and ownership transfers which move them out of Prop 8 status and into Prop 13 status – which then ‘fixes’ their new base year value (which, in most cases, is well below their reference year value). With each successive roll year and as more Prop 8 properties change ownership, the maximum recoverable assessed value falls farther and farther away from 100% (or, where it was when the value first started to fall). The foreclosure phenomenon (if you can call it that) plays to the heart of the relationship between Prop 13 and Prop 8. Although many data sources show the number of new Prop 8s slowing in communities hardest hit by foreclosures, indicating a ‘bottoming out’ of the market, much of the previously realized value of these homes is now non-recoverable as they’ve converted to Prop 13 status at the new (and now much lower) assessed value. For the agency, school district or bond issue, the ability to recover latent tax revenues is now virtually impossible, regardless of the strength of the real estate market.

How different agencies are impacted

Public agencies generally see a loss in revenue proportionate to the loss in total value. For example, if the assessment values drop by 20% from the high value reference year, the local municipal’s property tax revenue will also drop by 20%. However, not all agencies are created equally. A city typically has a more diversified revenue set and may have only 25% of their overall revenue derived from property tax. Conversely, a fire district may have 90% of their revenue coming from property tax. In this case, a 20% drop in assessed values could mean a 20% drop in revenue district wide. In some affluent communities where values have dropped on homes sold during the high value reference year, one property’s decline in value can have a significant effect on an agency’s revenue. Imagine a home that sold for $2.5 Million in 2006, enrolled in Prop 8 in 2008, and decreased in value every year – resulting in a newly assed value of $1.5 MILLION. The resulting 1% Ad Valorem tax would then decrease from $25,000 to $15,000. Assuming the local fire district had a 30% share of the property tax revenue; the Prop 8 process would result in a $3,000 cut from the fire district’s annual revenue from that single property. In a district full of similar properties, staff cuts and facility closures in the midst of tremendous wealth would occur.

Where do we go from here?

It’s clear that California has entered a new chapter regarding property valuations and the impact to those who’ve historically depended upon increases to the revenue they received from property taxes. Thirty years from now, history will undoubtedly provide a sharper focus on the decisions and events that ultimately led us out of the woods (assuming, of course, that we will eventually be out of the proverbial ‘woods’). For today, however, those of us in municipal finance will have to use our experience and the tools available to pick our way through this uncharted trail. Fortunately, most municipal finance professionals are aware that Prop 8 assessments play a role in the overall decline in assessed values, albeit only a few of them are aware of the details involved. Education regarding the Prop 8 and Prop 13 process will certainly lead to better predictions about future assessed values. Information will always be a key component, and in times such as these, it’s the little things that can make the difference between disaster and success. 

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It’s a Woman’s World!

Once in a while, we’re lucky enough to know someone who accomplishes something that’s truly noteworthy. While we ourselves all tend to have small victories in our own personal lives, most of us tend to ‘tuck’ those victories away in our memory banks – choosing only to share them with our closest friends and ONLY if we can do so without sounding pompous. And in this social media dominated world where narcissism reigns supreme, knowing when to share and when to ‘tuck’ is difficult. But this is one of those things that we have to share. This one’s noteworthy – at least we think so…..

Our friend and Training Director, Gina Mulligan, had her story published in Woman’s World magazine last week. It’s not so much that she was published; however, that makes this story noteworthy. Rather, it’s Gina’s story itself. To hear about someone who overcomes personal challenges and then funnels that energy into helping others in similar situations is one thing, but to know someone who does this every day is quite another. Each year, one in every eight women is diagnosed with breast cancer. Three years ago, Gina was one of those women. While her battle with breast cancer and her eventual victory over the disease is inspiring in and of itself, the real story is the charity organization that Gina developed while she fought to win her battle. If you were to ask her what helped her through the loneliness that often accompanies the struggle, she’d tell you it was the hand-written letters of hope and encouragement that she received not only from friends, but from ‘friends of friends’ – people she didn’t even know. Gina knew, however, that not all women have similar support systems. And that gave her an idea.

Gina wanted to get as many hand-written letters into the hands of women who are battling breast cancer. And so, she launched Girls Love Mail – a charity organization designed to do just that. Like all new ventures, Girls Love Mail started small – with Gina often writing many letters herself. The word then started to spread and volunteers from all walks of life were signing up to help Gina. From college students writing letters as part of a campus-wide project to seniors living in a retirement home – people from all over came forward to help. Today, Gina is cancer free and continues to work tirelessly to motivate and inspire others to, well, motivate and inspire others. Imagine how amazing it would be for every woman battling breast cancer to receive an encouraging letter from someone they don’t’ even know? That’s Gina’s goal. And that’s where she needs our help. You don’t need to be a breast cancer survivor to join the fight. Anyone can write a letter. And while your words are helping others, you’ll be surprised how uplifted and inspired you yourself will feel from such an easy, yet selfless act.

I guess there is no real ‘end’ to Gina’s story per say, but we’re proud of her and it would be wrong to ‘tuck’ this one away. Learn more at GirlsLoveMail.com!

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Hello world!

It’s been a long time coming, but we’re excited to officially join the ‘blog-o-sphere’. To our friends, customers, and colleagues – without you, our business wouldn’t be what it is today. It’s our hope to enhance your day with industry related news, tips, and product related information. And perhaps we can grow our relationship along the way……

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